Page 68 - Illinois Tech Student Handbook 2022-23

the records reviewed shall be limited to those needed to fulfill the particular responsibility at issue.
3. Student Accessibility of Educational Records
Upon written request, students and former students of Illinois Tech shall be granted access to their personally identifiable educational records originated at and maintained by Illinois Tech or submitted to Illinois Tech in connection with their admission, employment or the granting of financial assistance with the following exceptions:
a. Notes or records of instructors, advisors or counselors that would not be shown to any other individual except another faculty member, an advisor or a teaching assistant;
b. For records involving other individuals (e.g., course grade lists, disciplinary reports) only that portion applicable to the respective student will be disclosed;
c. Records or statements supplied by the individuals within or outside Illinois Tech and other educational institutions or agencies that have been submitted under the assumption of confidentiality in connection with the admission, employment or provision of financial assistance, including financial statements provided by parents for purposes of supporting the student’s application for financial aid; and letters of recommendation written, for which the student has signed a waiver of the right to inspect the letter; and
d. Records of medical or psychological tests or treatment. The student nevertheless has the right to obtain a professional explanation of information in such records and to request that the records be referred for inspection to another qualified professional of the student’s choice.
For records originating at Illinois Tech, any person or organization having the right of access to any educational record may also obtain a copy of that record at a reasonable fee. In general, Illinois Tech will not provide to anyone, other than authorized faculty and staff at Illinois Tech or as required by law, copies of any items in a student’s educational record that have been submitted by individuals or organizations outside Illinois Tech; such copies should be requested from the source from which the record originated. An exception may be made in instances when the student can demonstrate that the original record has been lost, destroyed or is otherwise unavailable (e.g., international students from schools no longer in existence or the death of a person from whom a reference was obtained). A cumulative record of all individuals or organizations other than the individual student and authorized faculty and staff at Illinois Tech who are granted access to and/or copies of a specific educational record will be maintained along with that record. On making a request, a student may inspect the cumulative list of all those who have been granted access to their educational record.
The right to inspect educational records does not apply to applicants for admission until such time as the applicant may be admitted, has completed registration and is in attendance at Illinois Tech.
Students and former students of Illinois Tech may make an appointment to inspect individual educational records during regular office hours. To make an appointment, please contact the Office of the Registrar at 312.567.3100 or registrar@iit.edu, located at 10 W. 35th street Tower 2C8-1 Chicago IL 60616.
4. Directory Information
Illinois Tech reserves the right, absent submission of a written request by the student to the Office of the Registrar indicating that they do not want Illinois Tech to release their directory information, to release at its own discretion the following items of directory information about any student registered during a given term. Directory information includes:
● Name of student;
● Date and place of birth;
● Dates of attendance at Illinois Tech;
● Local address, phone number and e-mail address of student;
● Home address and phone number of student;
● Positions held, place of employment, and extension number of students employed by Illinois Tech; ● Department of specialization and educational level (undergraduate; non-degree-seeking student;
graduate student in masters or Ph.D. program) and most recent institution previously attended;
● Membership in officially recognized campus organizations and on teams; offices held in such
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