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counseling, advising, mediation, and possibly fact-finding in an attempt to informally
remedy the alleged complaint as early as possible. Every attempt will be made to protect
the privacy of all individuals involved.
Formal Process
A.
If the alleged complaint is not resolved through the informal process, a Complainant
may, within 20 College work days after the informal process concludes, file a written
complaint with the Executive Director of Human Resources/Equal Opportunity
Compliance Officer. The written complaint should be submitted to the Executive
Director of Human Resources/Equal Opportunity Compliance Officer, Butler County
Community College, 107 College Drive, Butler, PA 16002, using the Butler County
Community College Discrimination, Harassment, Sexual Harassment, and
Access/Accommodation Grievance Form (Grievance Form).
B. The Executive Director of Human Resources/Equal Opportunity Compliance Officer
shall have five (5) College work days following the receipt of the written complaint to
schedule a meeting to promptly discuss the alleged complaint with the Complainant.
Following the meeting with the Complainant, the Executive Director of Human
Resources/Equal Opportunity Compliance Officer shall have fifteen (15) College work
days to investigate the allegation, discuss it with the accused individual(s) and other
individuals who may be involved or can provide additional information, and submit a
written response to the Grievance Form. A copy of the Grievance Form and the
response shall be reviewed with the President and respective Vice President, if deemed
appropriate by the President, prior to the Executive Director of Human
Resources/Equal Opportunity Compliance Officer providing a disposition of the
alleged complaint.
C. The disposition of a complaint against a student shall be made in accordance with the
disciplinary procedures as outlined in the Student Code of Conduct and in consultation
with the Executive Director of Human Resources/Equal Opportunity Compliance
Officer.
D. The disposition of all other complaints shall be made by the Executive Director of
Human Resources/Equal Opportunity Compliance Officer after conducting an internal
investigation and convening meeting(s) to discuss the alleged complaint with the
Complainant, the accused individual(s), other individuals who may be involved or can
provide additional information, and a meeting with the President and respective Vice
President, if deemed appropriate by the President, to discuss the grievance prior to
providing a disposition of the complaint. The written decision of the Executive
Director of Human Resources/Equal Opportunity Compliance Officer regarding the
validity of the grievance and the corrective action plan, if any, shall be given to the
Complainant within fifteen (15) College work days following the initial meeting with
the Complainant unless an extension is necessary and mutually agreed to by the
Complainant and the Executive Director of Human Resources/Equal Opportunity
Compliance Officer. The decision of the Executive Director of Human
Resources/Equal Opportunity Compliance Officer shall be the final decision rendered
through the grievance process.
E. Every attempt will be made to protect the privacy of all individuals involved.
Time Limitation
The filing of any complaint during the informal or formal process shall be completed
within the time limits specified above. In the event additional time is necessary, the
specified time limits may be extended upon mutual written agreement by both the
Complainant and the Executive Director of Human Resources/Equal Opportunity
Compliance Officer.
