Page 154 - CVTC 2022-2023 Student Handbook

NC No Credit
W Withdrawal
AU Audit-before course begins
AX Audit – change from credit to audit after course begins MG Missing Grade
TN Transcripted Credit Attempted - NC
“I” – Incomplete Grades
The Incomplete “I” grade may be assigned if a student is otherwise meeting course expectations but cannot complete required assignments by the end of the course due to extenuating circumstances. The “I” grade allows the student six weeks of additional time beginning with the first week of the next term (fall or spring) to complete the coursework. The instructor may set an earlier deadline for the student coursework completion that is reasonable. Students should be in immediate contact with the instructor to develop a timeline and plan. The decision to issue a grade of incomplete rests with the instructor and may apply to any delivery format (traditional classroom, open lab, distance education).
The student does not pay for the additional six weeks allowed for course completion. When the student completes the coursework, the instructor submits the earned grade to the Registrar’s Office in the Business Education Center.
The “I” grade is not calculated into the student’s grade point average (GPA) or attempted credits. When a final grade is submitted, the student’s GPA, academic standing, and Financial Aid SAP reflects that grade.
If the student does not complete the coursework, the Registrar’s Office automatically changes all “I” grades to F and notifies the student.
Repeating Classes
Students may take a course and repeat it a maximum of one time regardless of the grade received, course withdrawal, or course audit. Repeated courses may only be included in financial aid credits once after a course is passed.
On the third attempt, the student will need to complete the Course Repeat – Student Request form located in MyCVTC under forms. With the completed form, they must meet with the Dean of that course to seek approval to allow for a third attempt registration. Once approved, the student must contact Records & Registration to request a permit override in the specific class. A permit override allows a student to register themselves via the Student Information System (SIS).
In changing from one program to another, a student may be required to repeat all classes in which he/she received less than the new program requirements.
If a student repeats a course, the new grade is used to calculate the cumulative GPA, including AX audits. The exceptions to this include course withdrawals or AU audits that will not be considered as the last course taken. The graded class will be calculated into the student GPA and be eligible to meet program requirements. All classes attempted are shown on the transcript, but the final cumulative GPA reflects only the last attempted course grade.
Courses repeated at other institutions are treated as transfer credit and do not affect the GPA. The transferred credit(s) may satisfy program requirements but will not result in the previous grade being excluded from calculations of the CVTC cumulative GPA.
Degree Progression
A student must meet all requirements as published in the official CVTC catalog at the time of matriculation for their specific program to graduate. If a student has a voluntary break in
REGISTRATION & ACADEMIC RECORDS
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