Page 157 - CVTC 2022-2023 Student Handbook

By Employer/Third Party Billing – The College accepts company checks or purchase orders as payment. A completed third-party billing authorization (found on MyCVTC > Pay for College > Employer Sponsor) must be received in the Cashier’s Office prior to the end of the payment due date. Students may be responsible for any unpaid balance if their third- party sponsor fails to pay.
Cashier Connection
Cashier Connection offers a way for students to manage their student financial account activity. To get started in Cashier Connection log on to MyCVTC > My Balance > Cashier Connection.
Features of Cashier Connection include:
• AuthorizedUsers–allowotherstoaccess&payaccount
• E-statements–viewcurrentandpastaccountactivity
• Refunds–sign-upforrefundstobedepositedintoabankaccount • PaymentPlans–paybillinscheduledautomaticinstallments
• Payments–makeanonlinepayment
• E-1098Ts–electtoreceiveannualIRStuitionstatement
Delinquent Account Penalties
Hold – Students with an account balance or other financial obligations to the College will have a “hold” placed on their academic records until all obligations are paid in full. Students with a hold will not be able to enroll in future semesters, receive grade reports or be able to access grades and unofficial transcripts on SIS until the account is paid in full. No official or unofficial transcript will be processed for students with a hold. In addition, students with holds will not be allowed to register for future terms until outstanding fees are paid.
Past Due Account Policy – After the payment due date, all balances are considered past due. CVTC utilizes the State Debt Collection program to collect on past due accounts. Additional costs may be assessed to the student by the collection agency.
Refund Policy
Refunds are issued to students as a result of a credit balance due to overpayment by a student on their account, withdrawal during the refund period at the start of the semester, or excess financial aid funds applied to the student’s account. Any subsequent charges posted to the student’s account after a refund is issued will be due and payable by the student before registration for the next semester. Refunds will be directly deposited to a bank account designated by the student in Cashier Connection, or a paper check will be mailed.
To prevent delays in receiving a refund check by mail, it is imperative that students keep their address information up to date. This may be done by contacting Student Central in the Business Education Center or by logging onto MyCVTC > SIS > Personal Information. Failure to do so may result in a delay in receiving the refund.
If a refund check has already been issued and mailed to an old address, it is important that the student update their address information immediately with Student Central. By doing this, when the check is returned, the College will have a valid address in which to redirect the check. Students with a forwarding address may experience additional mailing delays.
If a refund check is returned by the post office as undeliverable, the check will be held at the Cashier’s Office and the student will be contacted. If a student refund check is not claimed within ten business days, a reissue of the funds can be prepared; however, requests for replacement refund checks will not be accepted by the Cashier’s Office until ten business days after the date the original check was issued.
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PAYING FOR COLLEGE