2.2.10 Refund Policy
Students who officially withdraw from credit classes (in fall, spring, or summer) within the withdrawal deadlines
listed below will receive a 100% refund for tuition, class and registration processing fees. Deadlines that fall on a
weekend or a college holiday will advance to the next college workday except for classes fewer than 10 calendar
days in length or as specified by the college. Calendar days include weekdays and weekends. Refer to individual
colleges for withdrawal and refund processes. Never attending is not an allowable refund exemption or an excuse
of the debt incurred through registration. More information can be found at
2.2.11 Student Financial Assistance
The Maricopa Community Colleges provide students financial assistance to enable access to higher education.
Student financial assistance shall be awarded on the basis of demonstrated financial need except where funds are
specified for recognition of special talents and achievements. Additional procedural information on financial
assistance is available in Appendix S-5,
2.3.1 Academic Load
Students carrying at least twelve (12) credit hours will be considered full-time students for the fall and spring
semesters. Three-quarter-time is 9 - 11.9 credit hours. Half-time is 6 - 8.9 credit hours. Fewer than six (6) credit
hours is considered less than half-time. Academic load for summer and special terms may be defined differently.
Contact the Admissions and Records Office/Office of Student Enrollment Services for clarification. As provided in
the Reduced Course Load administrative regulation, a student may be deemed a full-time student carrying fewer
than twelve credit hours pursuant to an accommodation of a disability.
Courses may vary in length, and begin and end throughout the year. A credit hour indicates the value of an
academic credit. Standards for the awarding of credit hours may be time based or competency based. To obtain
credit, a student must be properly registered and must pay fees for the course. The fall and spring semesters are
typically sixteen (16) weeks in length. Summer sessions are typically five or eight weeks in length.
Students desiring to take more than eighteen (18) credit hours must obtain approval from the designated college
official. Ordinarily, only students with a grade point average of 3.0 or higher for the preceding semester or first
semester students who were in the upper quarter of their high school graduating class are permitted to carry
more than eighteen (18) credit hours.
Students participating in extra-curricular or co-curricular activities or receiving financial assistance may be required
to maintain a specified minimum academic load.
Students who are working, have considerable extra-curricular or co-curricular activities, or have been reinstated
from academic suspension/probation should plan their academic load accordingly.
Schedule Changes
Students may change their schedule by following the designated procedures at their college of enrollment. It is the
student's responsibility to notify the college if he/she will no longer be attending the class (see Appendix S-7 for
Withdrawal Procedures).
2.3.2 Attendance
•
Only persons who are registered for a class at any of the Maricopa Community Colleges may attend that
class. Attendance requirements are determined by the course instructor. Students who do not meet the
attendance requirement as determined by the course instructor may be withdrawn.
•
Students who fail to attend the first scheduled class meeting, or to contact the instructor regarding
absence before the first scheduled class meeting may, at the option of the instructor, be withdrawn.
•
At the beginning of each course, each faculty member will provide students with written attendance
requirements. It is the student's responsibility to consult with the instructor regarding official or unofficial
absences. Absences begin to accumulate with the first scheduled class meeting.
•
Students bear the responsibility of notifying the Admissions and Records Office/Office of Student
Enrollment Services when they discontinue studies in a course or at the college. Please refer to Appendix
S-7for Withdrawal Procedures. More information can be found at
1. Official Absences
A.
Official absences are those that occur when students are involved in an official activity of the college,
i.e., field trips, tournaments, athletic events, and present an official absence excuse form. Absences
for such events shall not count against the number of absences allowed by an instructor or
department. Students who must miss a class for an official reason must obtain an official absence
verification card from the appropriate vice president or designee and present it to the appropriate
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