Page 72 - Chaffee College Student Planner and Handbook 2021-2022

A. TheOfficeofStudentAffairsshallrequestfromtheinstructoragainstwhomthe grievance is directed to submit to the Office of Student Affairs, a written response to the allegations within five (5) instructional days from receiving notice of the grade grievance hearing.
Valid Grade Grievance Does Not Exist
If the Grievance Panel decides that Form B and the supporting documentation does not satisfy each of the requirements for a grievance, the Grievance Panel will notify the Office of Student Affairs who shall notify the student in writing of the denial of the request for a grade grievance hearing. This notice will be provided within five (5) instructional days of the date the decision is made by the Grievance Panel along with the specific reasons for the denial and procedures for an appeal.
Right to Appeal the Grievance Panel’s Decision
Students have the right to appeal a decision made by the Grievance Panel within five (5) instructional days of receiving notice from the Office of Student Affairs. To appeal, the student shall submit a Grievance Review Appeal (Form C) to the Office of Student Affairs. Appeals must be accompanied by a written response that cites one or more reasons that address the Grievance Panel’s reason(s) for denial which the student seeks reconsideration of the decision. Merely disagreeing with the outcome is not sufficient grounds to submit an appeal. This will be the student’s final opportunity to request a hearing for this specific alleged grade grievance.
If the student dose not choose to appeal within the specified time frame, that student will be considered as having waived their right to appeal.
Result of Appeal for Grievance Panel’s Decision
Within ten (10) instructional days of receipt of Form C and any additional supporting documentation, the Grievance Panel Chair shall review all documentation and render a final decision on whether to move forward with conducting a grade grievance hearing or not.
Section VI – Formal Level (Grade Grievance Hearing Process)
Notice of a Grade Grievance Hearing
Within ten (10) instructional days after receiving notice from the Panel that a valid grade grievance exists, the Office of Student Affairs shall assemble the Panel and will notify the parties, in writing, of the date, time, location and guidelines of the grade grievance hearing.
STEP 7: CONDUCTING THE GRADE GRIEVANCE HEARING
A. GeneralGradeGrievanceHearingProvisions
(1) The Grade Grievance Hearing, hereon referred to as the “Grievance Hearing”,
shall take place within ten (10) instructional days after the Grievance Panel has
been assembled.
(2) The grievance hearing shall be recorded by the District, and that recording shall
be the only recording made. The record may be maintained by any means, including electronic recording, so long as a reasonably accurate and complete written transcription of the proceedings can be made. The recording shall
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