Page 73 - Chaffee College Student Planner and Handbook 2021-2022

remain in the custody of Chaffey College at all times, unless released to a professional transcribing service. Either party may request a copy of the recording by submitting a written request to the Office of Student Affairs within ten (10) instructional days from the grievance hearing.
(3) The grievance hearing shall be conducted privately by the Grade Grievance Facilitator with the Panel, the student, and the instructor against whom the grievance is directed in attendance, unless all parties request that it be open to the public.
(4) Technical departures from these procedures and errors in their application shall not be grounds to void the student’s grade grievance or the Grievance Panel’s decision unless, in the opinion of the Dean of Student Affairs or designee, the error or departure prevented a fair determination of the issue.
(5) The Grade Grievance Facilitator may dismiss any witness who fails or refuses to comply with the Facilitator’s instructions.
(6) In the event that a hearing is granted by the Grievance Panel and the instructor against whom the complaint exists, is no longer employed by the District, the School Dean who oversees the class in which the grade grievance exists shall be notified of the decision by the Office of Student Affairs.
(a) The notice from the Office of Student Affairs will be sent the by the end of the following instructional day that the notice of the grievance hearing being granted was received from the Grievance Panel.
(b) Within five (5) instructional days from the date of the notice, the School Dean may notify the Office of Student Affairs in writing that they:
(1) will represent the instructor’s case at the grievance hearing or will
appoint a designee or;
(2) have reviewed all the documentation available to the Grievance Panel
and they affirm the outcome of the Informal Level, as indicated on Form
A or;
(3) have reviewed all the documentation available to the Grievance Panel
and they recommend to modify the outcome of the Informal Level, as
indicated on Form A and will provide the modified outcome.
(c) The Office of Student Affairs will notify the Grievance Panel of the School
Dean’s decision by the end of the following instructional day that it received the notice.
B. ConductingtheGrievanceHearing
(1) The grievance hearing will begin at the scheduled date, time and location. (a) If the student and/or the instructor arrive late, do not appear and no
satisfactory explanation for the absence is made at the earliest opportunity, or if the student and/or the instructor leaves the grievance hearing before its conclusion, the grievance hearing shall proceed without the absent party, and the Grievance Panel shall reach a decision based on the evidence presented.
(b) The Grievance Panel may delay the beginning of the hearing by up to a ten (10) minutes at their discretion.
(2) The grievance hearing will begin with the Grade Grievance Facilitator notifying all parties present that the grievance hearing will be recorded. Then the Grade
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