Page 71 - Chaffee College Student Planner and Handbook 2021-2022

A. IfFormBwassubmittedwithinthespecifiedtimeframe,theOfficeofStudent Affairs, within five (5) instructional days from receiving Form B, will assemble a Grade Grievance Hearing Panel.
Assembling Grade Grievance Hearing Panel
Within five (5) instructional days after receiving Form B, the Office of Student Affairs shall assemble an impartial five-member Grade Grievance Hearing Panel, hereon referred to as the “Grievance Panel”, to conduct a review of Form B and supporting documentation supplied by the student to determine if a valid grade grievance exists or not. The same Grievance Panel may be used should the grievance go to a hearing. If scheduling conflicts arise members of the Grievance Panel may change between the review and the grievance hearing. The Grievance Panel shall consist of:
A. One(1)administrator,two(2)facultymembers,andtwo(2)studentrepresentatives. (1) Any Dean may be selected as the administrator. Faculty Senate and Student
Senate shall select their respective representatives.
B. Three(3)membersshallconstituteaquorumbywhichtheGrievancePanelmay proceed. The quorum must include at least one (1) administrator, one (1) faculty member, and one (1) student member.
C. TheDeanofStudentAffairswillnamethechairoftheGrievancePanel.
STEP 6: REVIEW OF WHETHER A VALID GRADE GRIEVANCE EXISTS
Within ten (10) instructional days of assembling the Grievance Panel, the Grievance Panel and Grade Grievance Facilitator shall meet in private and without the parties present to review and determine whether Form B along with the supporting documentation presents a valid grade grievance or not. The Grievance Panel’s determination shall be based on all the following:
A. thegrievantisastudent,whichincludesapplicantsandformerstudents(verifiedby the Office of Student Affairs)
B. thegrievancewasfiledinatimelymanner(verifiedbytheOfficeofStudentAffairs)
C. thegrievantispersonallyanddirectlyaffectedbytheallegedgrievance
D. thegrievanceisnotclearlyfrivolous,clearlywithoutfoundation,orclearlyfiledfor the purpose of harassment
E. theresolutionsoughtiswithinthepurviewoftheGrievancePanel,andbasedonthe alleged violation
F. the statement contains facts which, if true, would constitute a grievance under these procedures
Valid Grade Grievance Exists
If the Grievance Panel decides that Form B and the supporting documentation satisfies each of the requirements of a grievance, the Grievance Panel will notify the Office of Student Affairs within five (5) instructional day of the date the decision is made. The Office of Student Affairs shall notify the student and the instructor whom which the grievance is directed and a grade grievance hearing will be scheduled as described in Section VI – Formal Level (Grade Grievance Hearing Process).
69