Page 165 - Mesa Community College Student Handbook 2018-2019
P. 165

 iii. Records maintained by the colleges security unit, if the record is maintained solely for law enforcement purposes, is revealed only to law enforcement agencies of the same jurisdiction and the security unit does not have access to education records maintained by the community college.
iv. Alumni records which contain information about a student after he or she is no longer an attendant of the community college and the records do not relate to the person as a student
2. Records Request
Official verification of educational records is issued by the Admissions and Records Office/Office of Student Enrollment Services.
3. Fees
If a copy(ies) of a portion or all of the records in a student’s file is requested, the custodian of the records may charge a fee for copies made. However, the willingness or ability to pay the fee will not effectively prevent students from exercising their right to inspect and review (under supervision of a college employee) their records. A fee will not be charged to search for or to retrieve records. Standard fees for printing and duplication services will apply.
4. AnnualNotification
Students will be notified of their further rights annually by publication in the college catalog and/or the student handbook:
Rights of Access to Educational Records
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educationrecords. Theserightsare:
A. The right to inspect and review the student's education records within 45 days of the day the college receives a request for access.
Students should submit to the college admissions and records department written requests that identifytherecord(s)theywishtoinspect. Thecollegeofficialwillmakearrangementsfor access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the college official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
B. The right to request the amendment of the student's education records that the student believes to be inaccurate or misleading.
Students may ask the college to amend a record that they believe is inaccurate or misleading. They should write the college official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the college decides not to amend the record as requested by the student, the college will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additionalinformationregardingthehearingprocedureswillbeprovidedtothe student when notified of the right to a hearing.
C. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
One exception, which permits disclosure without consent, is disclosure to school officials with legitimateeducationalinterest. Aschoolofficialisdefinedasapersonemployedbythecollege or District in an administrative, supervisory, academic, or support staff position (including law enforcement unit and health staff); a person or company with whom the college or District has contracted (such as an attorney, auditor, or collection agent); a person serving on the Governing Board;orapersonassistinganotherschoolofficialinperforminghisorhertasks. Aschool official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the college discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
D. The right to file a complaint with the US Department to Education concerning alleged failures by the college to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office US Department of Education 400 Maryland Ave., S.W.
Washington, DC 20202-4605
5. Student Directory
A Maricopa community college may release directory information about any student who has not specifically requested the withholding of such information. Students who do not want directory information released may so indicateduringtheadmissionsprocessornotifytheOfficeofAdmissionsandRecords. AtanyMaricopa community college, directory information is defined as a student's name, address, telephone number, major field of

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