Page 146 - CVTC 2022-2023 Student Handbook

REGISTRATION & ACADEMIC RECORDS
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No Show (Beginning Attendance)
Course attendance is a key factor in student success, and verification of such attendance ensures that the College is distributing financial aid to individuals who have begun to attend classes. This policy applies to all CVTC students to ensure student success and to comply with Title IV federal legislation which is intended to limit financial aid overpayment and fraud.
Students who do not attend classes or begin courses during the first week of the semester are reported to the Registrar’s Office by their instructor as a “no show” and are dropped from the course. In accordance with Title IV, the College must cancel any financial aid that has been processed for students who fail to begin attendance in all of their classes.
The College defines “beginning attendance” as attending class or beginning the course by the end of the first week of a term. Such attendance is not based on qualitative performance in the course but rather on attendance as follows:
Attendance Requirements for Online or MyChoice Courses
Students enrolled in an online course must complete coursework as follows:
• Those registered before the course started must complete one assignment by the end of week one or equivalent based on course length.
• If registered during the first week of the course, the student must complete one assignment no later than noon of the second Friday or equivalent based on course length.
Attendance Requirement for all delivery methods with a face-to-face component
Students enrolled in any course with a face-to-face component such as traditional, hybrid, Online Live or MyChoice must meet the following attendance requirements:
• Those registered before the semester started must attend class during the first week of the semester or equivalent based on course length.
• Those registered during the first week of classes must attend the next scheduled meeting of the class.
In the case of extenuating circumstances, for all class types, the student must notify the instructor in writing (email or letter) if unable to attend class in week one as defined above. Without exception when a student’s extenuating circumstances prevents him/her from attending in week one, the student must begin the course no later than Friday of week two. The student who does not attend by the extended date will be reported as a “no show” even if a prior written contact was made.
For all situations, students reported as not beginning the course are considered “no shows” and
• Receivearefundof80%oftuitionandfeesforanycoursefromwhichtheywere cancelled as a “no show.” Federal financial aid recipients reported as a “no show” may owe a repayment to the College. Students wishing to appeal the refund due to extenuating circumstances may do so by completing and submitting a “Student Account and Refund Appeal” form found in MyCVTC.
• Maybereinstatedintoaclassduetoextenuatingcircumstancesuponapprovalofthe Registrar. The Registrar collaborates with instructors and deans, where appropriate, in determining whether reinstatement is appropriate.
The “no show” is not part of a student’s academic history and does not appear on the transcript.
Withdrawal from College or Dropping Courses
Students are responsible for officially dropping classes or withdrawing from CVTC prior to the start of the class or if they stop attending.
• Studentswhodonotofficiallydroporwithdrawwillreceivefailinggradesattheendof the term.