Page 148 - CVTC 2022-2023 Student Handbook

REGISTRATION & ACADEMIC RECORDS
146
Courses Other Than 8 or 16 Weeks:
• Iflessthan11%ofthecourse’stotalpotentialhoursofinstructionhasbeen
completed, then no record of enrollment; course does not appear on student’s
transcript.
• If11%through75%ofthecourse’stotalpotentialhoursofinstructionhavebeen
completed, then “W” grade issued indicating withdrawal and no letter grade.
• After75%ofthecourse’stotalpotentialhoursofinstructionhavebeencompleted,
then no withdrawals or drops allowed.
Refund Policy
• RefundsareprocessedaccordingtotheWisconsinTechnicalCollegeSystemRefund Policy for program, material and activity fees. Refunds are applicable only from the date the student formally drops a course(s) or completely withdraws from the College.
• Afullrefundwillbegivenifthedrop/cancelisdonepriortothefirstdaytheclass meets. The “first class” is defined as the first day the class meets and not the time of day a class meets.
• Studentswhodecidetowithdrawfromacourseshoulddosoimmediatelyasasingle day can make a difference in the refund. Requests for refunds must be received during the term of enrollment. Students registering for a course after its start date are subject to the refund policy guidelines as stated.
• Studentswhoceasetoattendclassesafterthefirstweekwithoutofficiallywithdrawing will not receive a refund. Students are obligated for full payment of tuition and fees.
• IftheCollegecancelsthecourse,therefundis100%.IftheCollegediscontinuesthe
course during the 80% refund period, the refund is 100% of all fees paid. After this period or after consumable materials have been issued to the student, the refund will be a proportionate amount of the total fees paid.
• Astudentwhodropsonecourseandaddsanotherofequalorgreatercreditvalue during the first week of the term shall receive 100% credit for tuition and fees paid, provided this amount is applied toward the course added. The course added must be in the same term as the course dropped. Courses beginning the first eight weeks of a term are not considered to be in the same term as courses beginning in the second eight weeks. If the fees for the course dropped exceed fees for the course added, refunds will be made according to the guidelines listed below. No new registrations will be allowed after the Friday of the first week of the term.
Refunds for all courses scheduled to meet a semester or longer:
• 100%beforethefirstdaytheclassmeets.Thedaytheclassmeetsandnotthetime
of day defines the first class meeting.
• 80%duringthefirst14calendardaysfromthefirstinstructionaldayoftheterm.
• 60%duringthe15ththroughthe28thcalendardaysfromthefirstinstructionaldayof
the term.
• Zeroafterthe28thcalendardayfromthefirstinstructionaldayoftheterm.
Refunds for all courses scheduled to meet less than a 16-week semester:
• 100%beforethefirstdaytheclassmeets.Thedaytheclassmeetsandnotthetime
of day defines the first class meeting.
• 80%iflessthan11%ofthecourse’stotalpotentialhoursofinstructionhavebeen
completed.
• 60%if11-20%ofthecourse’stotalpotentialhoursofinstructionhavebeen
completed.
• Zeroaftermorethan20%ofthecourse’stotalpotentialhoursofinstructionhavebeen
completed.
Refund Appeal Procedure – All student refunds are made in compliance with the Wisconsin Technical College System refund policy. Students who dispute refund decisions may appeal by submitting a “Student Account and Refund Appeal” form available in MyCVTC.