Page 147 - CVTC 2022-2023 Student Handbook

• Theofficialwithdrawaldateisbasedonthedatethestudentformallynotifiesthe College of his/her intent to withdraw. Withdrawals are permitted during the first 12 weeks of the semester for a 16 week course, or 75% of class sessions for other course lengths. Withdrawals beyond that point due to extenuating circumstances may be approved by the Registrar with collaboration of the instructor and dean.
• Iflessthan25%ofthescheduledhoursofinstructionremain,nochangestoaudit status, no class drops or complete withdrawals will be allowed.
• RefundsareissuedinaccordancewithguidelinesestablishedbytheWisconsin Technical College System, see refund policy below.
• Withdrawalsanddroppedcoursesmayaffectthefinancialaidsatisfactoryacademic progress completion rate requirement which requires successful completion of 67% of the credits attempted. A “W” grade is counted as attempted credits but not as earned credits. Refer to the academic standards available in MyCVTC > Records & Registration > Academic Policies for more information.
To officially withdraw from the College, students are strongly encouraged to meet with an academic advisor to discuss the consequences of dropping a class(es) and/or withdrawing from a program. Such consequences include losing financial aid or jeopardizing progression in or graduation from their programs. To schedule an appointment, call 715-833-6346.
Students who choose not to meet with an academic advisor may complete the withdrawal form electronically or in paper form. Forms may be obtained from CVTC Student Central at studentcentral@cvtc.edu, in the Eau Claire Business Education Center Room 113, or any regional campus office. An email must come from the student’s CVTC student email address containing the student’s name, student ID number, course name, and CRN will be required to process any drop that is not completed face-to-face.
Students who withdraw in the first term of a program are moved to undeclared status and must reapply for future program admission.
The following financial aid implications should be considered when making the decision to withdraw from the College or when dropping classes:
• StudentsreceivingfederalDirectloansmustbeenrolledatleasthalf-timetoremain eligible. Students dropping below half-time status may owe a repayment to the College.
• Federalfinancialaidrecipientswhodonotstayenrolledformorethan60%ofthe payment period will incur a repayment obligation (see Federal Title IV Return of Funds, under Financial Aid).
• FailuretoformallywithdrawfromtheCollegeisconsideredanunofficialwithdrawal and will result in the recording of failing grades on the student’s permanent record for all classes attempted. See “Federal Title IV Return of Funds” regarding repayment obligations.
Calendar for Course Drops or Withdrawal from CVTC 16-Week Courses:
• Weeks1-2(Norecordofenrollment;coursedoesnotappearonstudent’stranscript) • Weeks3-12(“W”gradeissuedindicatingwithdrawalandnolettergrade)
• Weeks13-16(Nowithdrawalsordropsallowed)
8-Week Courses:
• Week1(Norecordofenrollment;coursedoesnotappearonstudent’stranscript) • Weeks2-6(“W”gradeissuedindicatingwithdrawalandnolettergrade)
• Weeks7-8(Nowithdrawalsordropsallowed)
145
REGISTRATION & ACADEMIC RECORDS