Page 147 - Green River College 2022-2023 Student Handbook

Withdrawal from Green River
Students who need to withdraw from school completely must follow the same procedure they would to withdraw from classes. Students who want to begin classes again must update their information and reactivate their account by calling the Office of the Registrar.
Grades
Grades are available to students approximately one week after the last scheduled day of each quarter. Students who wish to view their grades have the following options:
» Unofficial transcripts are available in the ctcLink student account.
» Official transcripts can be ordered online at getmytranscript.org. The cost is $7.50 per transcript, plus a processing fee of $2.50 per recipient.
» If a transcript is needed immediately, there is a $25.00 On-Demand fee per transcript. The request form is available in the Office of the Registrar.
Grade Changes
Students who believe they have incorrect grades must contact their instructor. Only instructors may submit grade changes to the Office of the Registrar.
Students with disabilities who need assistance retrieving their grades should call the Disability Support Services office at 253-931-6460 or TDD at 253-288-3359.
Records
The Office of the Registrar maintains student records, dating back to the application for admission. It is the student’s responsibility to
make sure the college has their current address and phone number on file. Students may submit their address and telephone changes, as well as a preferred name to the Office of the Registrar using the Profile tile in their ctcLink account. Students who would like to change their official name on record must complete a Student Information Change Request Form as well as submit any required documentation. This form is available at the Office of the Registrar, or on the website at greenriver. edu/students/academics/enrollment-services/ forms, and may be turned in there as well.
Transfer Credit Evaluation
Students transferring credits from other institutions and those who have military experience or advanced placement credit must provide the Office of the Registrar with official transcripts
in a sealed envelope, along with a Transcript Evaluation Request form. The form can be picked up in the Office of the Registrar or found on the website at greenriver.edu/students/academics/ enrollment-services/forms. Records become the property of Green River and will not be returned to students. Students will be notified by their Green River student email address when their transcript evaluation has been completed. This correspondence will become part of the student’s official record.
Student Right to Privacy (FERPA)
All student educational records are maintained according to the Family Educational Rights and Privacy Act of 1974 (FERPA). Any information directly related to the student becomes part of the student’s permanent record and FERPA governs the conditions of its disclosure. Students have the right to examine their records and to request an amendment to those records. Directory information may include student’s name, email address, photographs, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates
of attendance, degrees and awards received,
the most recent previous educational agency or institution attended by the student, and other similar information. Only directory information can be released without the student’s authorization.
A student must sign a release in order to have
any other information disclosed or to withhold all information. Education information may be released to other institutions that have requested the records and in which the student seeks or intends to enroll. Information may be released to a third party without the student’s consent if an emergency situation exists or if information is requested officially by means of a subpoena, court order or legal report. Additionally, Congress requires student information to be released to military recruiters if officially requested. More information about FERPA can be found at greenriver.edu/FERPA
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