Page 146 - Green River College 2022-2023 Student Handbook

Enrollment Process
Refund Rules
The refund period for fall, winter and spring quarter is the first 15 calendar days of the quarter. Students must withdraw online or submit their request to the Office of the Registrar to guarantee the accuracy
of their permanent records and to begin refund procedures when applicable. The student may receive a refund under the following conditions:
» 100 percent refund of tuition and fees - when courses or programs are cancelled by the college.
» 100 percent refund of tuition and fees - through the fifth (5th) instructional class day of the quarter when a student officially withdraws from class.
» Forty (40) percent refund of tuition only (no fees will be refunded after the 100 percent refund period ends) - when official withdrawal occurs after the fifth (5th) instructional day of the quarter through the end of the refund period
(see next bullet).
» No refunds - after the 15th calendar day of the quarter. The 15th calendar day is the end of the refund period.
» Short-term classes - 100 percent refund of tuition and fees - when official withdrawal occurs prior
to or on the first day of class only. Short-term classes are indicated by dates published with the class listing.
» Refunds of less than ten dollars ($10.00) will not be made.
» Appeals to the refund rules must be submitted to the Office of the Registrar in written form with a Withdrawal/Refund Request, including supporting documentation. Refund appeals must be received by the Office of the Registrar within one year of the quarter in question.
» Separate refund rules apply to students receiving financial aid. Tuition refunds must be returned to the financial aid account and not to the student.
For summer quarter, please refer to the summer quarterly class schedule for refund dates and rules.
A separate refund policy applies for students enrolling in continuing education non-credit classes and students using the Department of Defense Tuition Assistance program.
The primary means of enrolling in credit courses for all students is on their Student Homepage on their ctcLink account. Computer kiosks are available in the Office of the Registrar, Welcome Desk, Career and Advising Center, and Student Life lobbies, as well as in the Holman Library and Tech Center.
Last Day to Enroll
Students may enroll in classes through the third (3rd) day of the quarter for fall, winter, spring and through the second (2nd) day of the quarter for summer. Beginning the fourth day of the quarter (third in summer), students must get instructor permission for each course they wish to add. The only exceptions to this policy are identified late start and continuous enrollment courses as indicated in description on the class search.
Class Changes
Students should consult an advisor before adding or dropping classes. If using a funding source, they should consult with their funding provider before making schedule changes. Students who find it necessary to change their schedules after the third day of classes must personally submit the request to the Office of the Registrar, with photo ID, or from their Green River student email address. Changes are not official unless the Office of the Registrar has processed the request. Students should always keep a copy of their schedule after changes have been completed.
Withdrawal from Classes
Students may withdraw from classes online in their ctcLink account or by submitting the request to the Office of the Registrar through the eighth (8th) week of fall, winter and spring quarters and the fifth (5th) week of summer quarter. All enrollment deadlines are listed in the Academic Calendar on the Green River website.
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