3. Fees
If a copy(ies) of a portion or all of the records in a student’s file is requested, the custodian of the records may
charge a fee for copies made. However, the willingness or ability to pay the fee will not effectively prevent
students from exercising their right to inspect and review (under supervision of a college employee) their records.
A fee will not be charged to search for or to retrieve records. Standard fees for printing and duplication services
will apply.
4. Annual Notification
Students will be notified of their further rights annually by publication in the college catalog and/or the student
handbook:
Rights of Access to Educational Records
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their
education records. These rights are:
A.
The right to inspect and review the student's education records within 45 days of the day the
college receives a request for access.
Students should submit to the college admissions and records department written requests that
identify the record(s) they wish to inspect. The college official will make arrangements for
access and notify the student of the time and place where the records may be inspected. If the
records are not maintained by the college official to whom the request was submitted, that
official shall advise the student of the correct official to whom the request should be addressed.
B.
The right to request the amendment of the student's education records that the student believes
to be inaccurate or misleading.
Students may ask the college to amend a record that they believe is inaccurate or misleading.
They should write the college official responsible for the record, clearly identify the part of the
record they want changed, and specify why it is inaccurate or misleading. If the college decides
not to amend the record as requested by the student, the college will notify the student of the
decision and advise the student of his or her right to a hearing regarding the request for
amendment. Additional information regarding the hearing procedures will be provided to the
student when notified of the right to a hearing.
C.
The right to consent to disclosures of personally identifiable information contained in the
student's education records, except to the extent that FERPA authorizes disclosure without
consent.
One exception, which permits disclosure without consent, is disclosure to school officials with
legitimate educational interest. A school official is defined as a person employed by the college
or District in an administrative, supervisory, academic, or support staff position (including law
enforcement unit and health staff); a person or company with whom the college or District has
contracted (such as an attorney, auditor, or collection agent); a person serving on the Governing
Board; or a person assisting another school official in performing his or her tasks. A school
official has a legitimate educational interest if the official needs to review an education record in
order to fulfill his or her professional responsibility. Upon request, the college discloses
education records without consent to officials of another school in which a student seeks or
intends to enroll.
D.
The right to file a complaint with the US Department to Education concerning alleged failures by
the college to comply with the requirements of FERPA. The name and address of the Office
that administers FERPA is: Family Policy Compliance Office US Department of Education 400
Maryland Ave., S.W.
Washington, DC 20202-4605
5. Student Directory
A Maricopa community college may release directory information about any student who has not specifically
requested the withholding of such information. Students who do not want directory information released may so
indicate during the admissions process or notify the Office of Admissions and Records. At any Maricopa
community college, directory information is defined as a student's name, address, telephone number, major field of
study, participation in officially recognized activities and sports, weight and height of members of athletic teams,
degrees and awards received, dates of attendance, part-time or full-time status, most recent previous educational
agency or institution attended by the student, college within the Maricopa Community Colleges where the student
has been enrolled, photograph of student, and electronic mail address.
6 .Use of Education Records for Advisement Purposes
All colleges within the Maricopa Community Colleges have access to the computerized degree audit program.
During the advisement process, each student may have his or her academic record reviewed for coursework taken
at any of the District's colleges or centers.
The institution retains the right to exercise discretion in
determining the release of directory information.
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