Students who submit an excuse
prior
to Greek Forum and are excused will be notified via Spelman
email of the date, time and location of the make-up session. If the make-up date conflicts with the
students schedule, the Director of Student Life and Engagement should be notified within two (2)
days of receipt of the email notification so that other arrangements can be made. Students who miss
the scheduled make-up session without notifying the Office of Student Life and Engagement will not
be excused.
INTAKE PROCESS
Pre-Intake (Rush) Procedures
1. The organization new member intake coordinator and one other member must submit an
approved intake package that includes the policies governing the intake process to the
director of Student Life & Engagement by October 15 (or the next business day) for fall
intake processes; or by February 15 (or the next business day) for spring intake
processes. The process must be approved by the regional director.
2. The New Member Intake Package must be accompanied by an intake timeline at the time
of submission. The timeline must include the date of Rush, application deadlines, date of
new member intake, the date new membership application fees are due, date of the
probate, and the date of any other activities associated with New Member Intake
processes.
3. The director or her designee will review the new member intake processes and procedures
and provide an opportunity for questions.
4. New Member Intake Packages will be processed within five (5) business days.
5. New Member Intake, closures, and probates are to occur two (2) weeks prior to the
Reading Period to ensure uninterrupted time for academic preparation for final projects,
tests and exams.
Post-Intake (Rush) Procedures
1. After applications are received by the organization, the chapter must submit its list of
qualified students. Within 72 hours of the Membership Intake (Rush) process, the
organization must submit the number of applications received to the Office of Student Life
and Engagement. The list submitted must clearly outline legacy and non-legacy applicants.
2. Once the Office of Student Life & Engagement receives the list of potential candidates for
membership into your sorority, please be advised that we will not accept any amendments,
to include grade changes, judicial modifications, or the like for any reason.
3. The maximum number of students allowed to participate in intake for each sorority during
an intake period is 35. Under certain conditions, the maximum allowable number of
students allowed to participate in sorority intake processes for each organization may be
extended to 45. Examples of circumstances include chapter reinstatement from
suspension or probation and/or low sorority membership (less than 10 members).
4. The Office of Student Life & Engagement will submit verifications for Greek Forum,
academic, judicial and financial clearance within five (5) business days after the list is
submitted. The following must be reflected at the time of application:
a.
Academic Clearance –
The student must have a cumulative GPA as
reflected in the Office of the Registrar.
b.
Financial Clearance –
The student must be current with all financial
obligations to the College. This means the student must have a zero
balance or be current with the payment plan as outlined by the Office of
Student Accounts.
c.
Judicial Clearance –
The student must have no record of judicial action
in the last academic year
(January 2014 to present).
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